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The team at the Alabama Holocaust Education Center (A.H.E.C.) are stewards of memory, educating the community about the history of the Holocaust and its lessons for our world today. We envision a society that remembers the Holocaust and uses its lessons and eyewitness accounts to create respect and dignity for all people.

The mission of the A.H.E.C. is to educate about the history and lessons of the Holocaust to create a more just and compassionate world recognizing the humanity of every individual.

Since opening our new Center in 2023, the A.H.E.C. is positioned to address today’s most profound and challenging issues. The Executive Assistant will be a vital member of the team helping coordinate and manage details that make our organization run smoothly. This position reports to the Executive Director.

This position is ideal for a candidate who enjoys working with people, is tech savvy, is very organized and pays attention to detail. The candidate should be able to thrive in a dynamic environment and has the ability to be flexible. A.H.E.C. affirms that attracting, supporting, and embracing a diverse community is critical to fulfilling its mission. We seek out staff of all backgrounds in order to reflect our diverse and multicultural society.

Responsibilities include (but are not limited to):

  1. Office Operations and Support
    • Provide administrative support to ensure efficient office operations, including
      managing the Executive Director’s schedule using MS Outlook.
    • Handle phone calls and voicemails from internal and external sources, ensuring
      prompt responses.
    • Maintain both physical and digital filing systems. 
  2. Calendar Management
    • Provide administrative support to ensure efficient office operations, including
      managing the Executive Director’s schedule using MS Outlook.
    • Handle phone calls and voicemails from internal and external sources, ensuring
      prompt responses.
    • Maintain both physical and digital filing systems. 
  3. Development and Donor Engagement
    • Assist with Development reporting, including generating reports on fundraising progress, donor engagement, and financial outcomes.
    • Support donor mailings, including solicitations, thank-you notes, and stewardship.
  4. Event and Visitor Coordination
    • Plan and oversee logistics for patron visits, group tours, and school field trips, ensuring a positive visitor experience. Responsibilities include scheduling docents, volunteers, catering, room setup, and transportation.
    • Support “Power School” activities to ensure teachers receive professional
      development credits and substitute teacher or transportation reimbursements and other program-specific tasks.
    • Coordinate activities related to the Speaker’s Bureau and traveling exhibits.
    • Manage event surveys to assess program impact, including distribution and summary reporting.
  5. Website and Technology Management
    • Update the A.H.E.C. website with events, educational materials, and necessary changes.
    • Ensure office equipment (e.g., exhibit technology, Zoom, sound systems,
      printer/copier) is fully operational.
  6. Administrative Tasks
    • Coordinate mail handling to ensure checks and bills are forwarded to the Accounting team and important correspondence is immediately addressed.
    • Work with vendors and partners to maintain office equipment and supplies.
  7. Other Responsibilities  
    • Perform other duties as assigned to support the organization’s mission and operations.

Qualifications: The qualified candidate will have a sincere interest and belief in the
transformative power of education with a commitment to the mission, and values of the A.H.E.C. The following skills are needed to succeed in this role:

  1. Experience and Expertise
    • 5–10 years of prior experience as an Executive Assistant is preferred.
    • Bachelor’s degree is preferred.
    • High proficiency in Microsoft Office (Word, Excel, PowerPoint).
    • Strong knowledge of administrative processes, including record and file management and designing spreadsheets and documents.
  2. Attention to Detail
    • Meticulous attention to detail in all aspects of the role, including written materials, event planning, and disseminating information both internally and externally.
  3. Confidentiality
    • Proven ability to handle sensitive material concerning the organization, donors, and staff with the utmost confidentiality.
  4. Communication and Interpersonal Skills
    • Exceptional written communication skills with the ability to edit for spelling, grammar, and numerical accuracy.
    • Strong listening and verbal communication skills, ensuring effective interaction with individuals at all levels of the organization and diverse external contacts.
    • Demonstrated poise, tact, and diplomacy with a personable and approachable demeanor.
    • A good sense of humor is highly valued.
  5. Problem-Solving and Adaptability
    • Ability to gather and analyze information to resolve problems skillfully and efficiently in a timely manner.
    • Capacity to adapt to change, delays, and unexpected events while maintaining focus and effectiveness.
  6. Organization and Prioritization
    • Exceptional organizational skills with the ability to juggle multiple competing tasks in a fast-paced environment.
    • Demonstrated ability to prioritize, multi-task, and follow through on assignments while meeting deadlines.
    • Skilled in thinking clearly, analyzing problems, and taking effective action.
  7. Team Collaboration
    • Ability to take direction and function well within a team environment.
    • Strong interpersonal skills that foster teamwork and collaboration.

Benefits: Medical, Dental, 403B

Please submit a cover letter and resume to jobs@ahecinfo.org if interested.